Privacy Policy for Downtown Huntsville BIA

Effective Date: January 1st, 2026

The Downtown Huntsville Business Improvement Area (“Huntsville BIA”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, safeguard, and retain personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA)and other applicable privacy laws.

This policy applies to information collected through our website:
https://www.huntsvillebia.ca (the “Site”).

By using the Site, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

1. Personal Information We Collect

a. Information You Voluntarily Provide

We may collect personal information that you choose to provide, including:

  • Name

  • Email address

  • Phone number

  • Business name (if applicable)

  • Any other information you submit through contact forms, event registrations, or email communications

b. Automatically Collected Information

When you visit the Site, we may automatically collect non-identifying technical information such as:

  • IP address

  • Browser type and operating system

  • Pages viewed and time spent on the Site

  • Referring website addresses

This information is used for statistical and analytical purposes and does not directly identify you.

2. How We Use Personal Information

We use personal information for purposes including:

  • Responding to inquiries and requests

  • Communicating information about programs, events, or initiatives

  • Managing newsletter subscriptions

  • Improving website functionality and user experience

  • Meeting legal and regulatory requirements

We do not use personal information for purposes other than those identified, unless we obtain additional consent or are required by law.

3. Cookies and Tracking Technologies

The Site may use cookies and similar technologies to enhance functionality and analyze website usage.

Cookies are small data files stored on your device that help us:

  • Understand how visitors interact with the Site

  • Improve content, layout, and performance

  • Maintain basic website functionality

You may disable cookies through your browser settings. Please note that disabling cookies may affect certain features of the Site.

4. Newsletter and Electronic Communications

If you subscribe to our newsletter or mailing list, we may collect and use your email address to send:

  • News, updates, and announcements

  • Information about events, promotions, or initiatives related to Downtown Huntsville

All electronic communications are sent in compliance with Canada’s Anti-Spam Legislation (CASL).

You may withdraw your consent and unsubscribe at any time by:

  • Clicking the “unsubscribe” link included in our emails, or

  • Contacting us directly using the information provided below

5. Disclosure of Personal Information

We do not sell, rent, or trade your personal information.

We may disclose personal information:

  • To service providers who assist us with website hosting, email communications, or analytics

  • When required to comply with legal obligations

  • To protect our legal rights or the safety of others

Any third parties we engage are required to protect personal information in a manner consistent with this Privacy Policy.

6. Safeguarding and Retention of Information

We take reasonable physical, administrative, and technical measures to safeguard personal information against unauthorized access, disclosure, or misuse.

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by law.

7. Third-Party Websites

The Site may contain links to third-party websites or social media platforms. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.

8. Your Privacy Rights

Under Canadian privacy laws, you have the right to:

  • Request access to your personal information

  • Request correction of inaccurate or incomplete information

  • Withdraw consent, subject to legal or contractual restrictions

Requests must be made in writing using the contact details below.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date. Continued use of the Site following changes constitutes acceptance of the updated policy.

10. Contact Information

For questions about this Privacy Policy or to make a privacy-related request, please contact:

Downtown Huntsville BIA
77 Main Street East, Side Entrance
Huntsville, Ontario, Canada P1H 2B9
Phone: (705) 789-1400
Email: info@huntsvillebia.ca